We, your Finance Committee, want all Auxiliary members to be a fan of Finance this year as we keep our Hearts on Fire for our Veterans. We are here to assist you! Our job is to oversee the general financial policy of our organization subject to the ratification of the Department Executive Committee. We then supervise all expenditures of the budget. Our committee works meticulously to assure that our Department Finances are spent only in the best interests of our organization.
Remember that we all plan, prepare and adhere to a budget so that our anticipated income does not exceed our expenses. It is also wise to allow a reserved amount in the budget for any emergency that may arise during the year. Remember a budget is a guideline.
Each Unit, County and District needs to plan and prepare a budget to allow for funding of Auxiliary programs and assisting our very deserving Veterans and their families.
Remember that is a policy to keep separate accounting of general and welfare funds. Welfare funds consist of poppy proceeds and can only be used to directly benefit Veterans and their families
Also remember that each Unit, County, District and our Department MUST perform a yearly Audit of the Treasurers books. Appoint a committee and have this done early in the Auxiliary year.
An obligation of each Unit, County and District is to purchase the Blanket Security Bond. This Bond covers all officers, members and employees of the ALA. It does not cover loss by burglary or mysterious disappearances but does cover loss thru theft, forgery, dishonesty, etc. This obligation is $5.75.
The 990 form must be completed each and every year to be IRS compliant and maintain your non-profit tax exempt status. This MUST be done yearly for each Unit, County and District. If you need help or have questions, please contact Traci Alexander, our Accounting Clerk at Department office, at 515-282-7987.
It is time to renew your Gold Club membership-members pay $50 each year and these funds are used to support and enhance our ALA programs. New members receive a beautiful Gold Club pin and all members are recognized at Department Convention.
There is a contribution form on the ALA website-please use this to send in additional contributions, clearly earmarked, to the Department Office. We are always pleased to accept contributions to any ALA program i.e. AEF, Girls State, Junior Camp, Veterans facilities in Des Moines, Iowa City, Iowa Veterans Home, Omaha or Sioux City. Please send all cash/gift cards thru Department and they will forward to the earmarked program/facility.
Department President Sharon Anderson, Executive Secretary Marlene Valentine are also Finance committee members. Vice President Vickie Klinkhammer and Parliamentarian Diana Shadduck attend all meetings without a vote.